Run the job in Build Paperless and keep your books in Xero, without typing anything twice. Invoices, progress claims, bills, purchase orders, payments and contacts sync both ways with Xero. Quotes import from Xero, and every project can be tracked in your Xero reports.
Included with every Build Paperless plan. No separate Xero add-on fee.
Two-way where it makes sense, one-way where Xero should stay the source of truth.
Invoices and progress claims sync both ways. What you issue pushes out to Xero as a sales invoice, and anything raised directly in Xero imports back in.
A bill you enter pushes to Xero as an accounts payable invoice, and bills entered in Xero import back for reconciliation.
A purchase order you raise is created in Xero, and its status (submitted, authorised, billed, cancelled) syncs back as it changes.
Payments made and received sync both ways against the matching invoice or bill.
A payment you record to a subcontractor in Xero imports back into Build Paperless against the matching bill.
Customers and suppliers sync both ways as Xero contacts, so you are not maintaining the same list twice.
If you write quotes in Xero, they import into Build Paperless. Xero stays the source of truth for anything imported this way.
Each project maps to a Xero tracking option, so your Xero reports can be filtered by job without any extra setup in Xero itself.
Build Paperless reads your Xero chart of accounts so you pick a default account from what you already use, not a code you have to look up.
Trade organisations can send crew timesheets to a Xero draft pay run, ready to review and approve in Xero.
Start the connection from your Build Paperless settings. You will be sent to Xero to sign in.
Xero shows you the organisations your login has access to. Pick the one this Build Paperless account should sync with.
Choose your default accounts from your existing chart of accounts. You can change them later from the same settings page.
No. Every record Build Paperless sends or reads is tracked against its Xero ID, so a re-sync updates the same invoice, bill or contact instead of creating a second one.
Access is revoked at Xero and your stored tokens are cleared immediately. Nothing already sent to Xero is deleted, and nothing already in Build Paperless is deleted either. You can reconnect later and pick up from where you left off.
It works with your current Xero plan. Sending trade timesheets to a Xero draft pay run needs Xero Payroll enabled on your Xero subscription.
Your Xero connection tokens are encrypted at rest (AES-256-GCM) and only decrypted server-side when a sync runs. We never see or store your Xero login, and disconnecting removes the stored tokens straight away.
You choose your default accounts in Settings. Build Paperless reads your own Xero chart of accounts so you pick from the accounts you already use, rather than typing an account code.